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General Guideline and Ethics for Contributors

Guideline for Author/ Contributor

Code of Conduct for Authors

# The Author(s) of the manuscripts should take ethical responsibilities about the originality of content, correctness of results, and authenticity of the resources.

# The Author(s) should not copy the contents, produce redundant information, and exploit the ambiguity in the content.

# The Author(s) should ethically respect the copyrights, patents, acknowledgements, references, disclosures, and conflicts of interests as and wherever applicable in whatsoever manners.

# The author(s) should claim the credit only for work that they have produced originally by them.

# The author(s) should properly cite and acknowledge the work of others as well as their own related work that they have got already published and used as a reference in the currently submitted manuscript It is the responsibility of the authors, not the editors or reviewers or any other team member of the journal, to ensure that relevant prior research outcomes and discoveries are appropriately acknowledged with the original citations in manuscripts submitted for publication.

# The author(s) should submit only original and unpublished works to the journals, no part of which has been previously published in print or online as, or is under consideration as, a peer-reviewed article in another journal, as a non-peer-reviewed article (such as a review) in another journal, or as a book chapter.

# They should determine whether the disclosure of content requires the prior consent of other parties and if so, obtain that consent prior to submission. Taking permission to include any such content in the manuscript is the sole responsibility of the author. The editorial authorities of the journal would consider that all such permissions have already been taken by the author before submission of the manuscript. The editorial authorities of the journal would neither ask nor remind nor seek evidence for any such permission from the author(s).

# The author(s) should maintain access to original research results; primary data should remain in the laboratory and should be preserved for a minimum of five years or for as long as there may be a reasonable need to refer to them.

# All authors of articles submitted for publication should assume full responsibility, within the limits of their professional competence, for the accuracy and completeness of the facts, procedures, results, and other content contained in their manuscripts.

Author/ Contributor Responsibilities

Our goal is to provide you with a professional and courteous experience at each stage of the review and publication process. There are also some responsibilities that sit with you as the author. Our expectation is that you will:

# Respond swiftly to any queries during the publication process.

#Be accountable for all aspects of your work. This includes investigating and resolving any questions about accuracy or research integrity treat communications between you and the journal editor as confidential until an editorial decision has been made.

#Read about our research ethics for authorship. These state that you must:

#Include anyone who has made a substantial and meaningful contribution to the submission (anyone else involved in the paper should be listed in the acknowledgements).

#Exclude anyone who hasn’t contributed to the paper, or who has chosen not to be associated with the research.

#Research and Publishing Ethics

Our editors and employees work hard to ensure the content we publish is ethically sound. To help us achieve that goal, we closely follow the advice laid out in the guidelines and flowcharts on the COPE (Committee on Publication Ethics) website.

We have adopted and developed our research and publishing ethics guidelines, which is available on our website. If you haven’t already read these, we urge you to do so – they will help you avoid the most common publishing ethics issues.

Please also read the separate guideline on Research Ethics available on the Journal website.

A Few Key Points

Any manuscript you submit to this journal should be original. That means it should not have been published before in its current, or similar, form. Exceptions to this rule are outlined in our pre-print and conference paper policies. If any substantial element of your paper has been previously published, you need to declare this to the journal editor upon submission. Please note, the journal editor may use Crossref Similarity Check to check on the originality of submissions received. This service compares submissions against a database of about 50 million works from more than 800 scholarly publishers.

Your work should not have been submitted elsewhere and should not be under consideration by any other publication.

If you have a conflict of interest, you must declare it upon submission; this allows the editor to decide how they would like to proceed. Read about conflict of interest in our research and publishing ethics guidelines.

By submitting your work to the University Journal of Society, you are guaranteeing that the work is not in infringement of any existing copyright.

Third-Party Copyright Permissions

Prior to article submission, you need to ensure you’ve applied for and received, written permission to use any material in your manuscript that has been created by a third party. Please note, we are unable to publish an article that still has permissions pending. The rights we require are:

# Non-exclusive rights to reproduce the material in the article or book chapter.

# Print and electronic rights.

# Worldwide English-language and translation rights.

# To use the material for the life of the work. That means there should be no time restrictions on its re-use e.g. a one-year licence.

We have adopted the International Association of Scientific, Technical, and Medical Publishers (STM) and it is necessary to follow STM permissions guidelines, a reciprocal free exchange of material with other STM publishers. In some cases, this may mean that you don’t need permission to re-use content. If so, please highlight this at the submission stage.

Please take a few moments to read our guide to publishing permissions to ensure you have met all the requirements so that we can process your submission without delay.

Transparency and Openness Promotion (TOP) Guidelines

We are a signatory of the Transparency and Openness Promotion (TOP) Guidelines, a framework that supports the reproducibility of research through the adoption of transparent research practices. That means we encourage you to:

Cite and fully reference all data, program code, and other methods in your article.

Include persistent identifiers, such as a Digital Object Identifier (DOI), in references for datasets and program codes. Persistent identifiers ensure future access to unique published digital objects, such as a piece of text or datasets. Persistent identifiers are assigned to datasets by digital archives, such as institutional repositories and partners in the Data Preservation Alliance for the Social Sciences (Data-PASS).

Follow appropriate international and national procedures with respect to data protection, rights to privacy and other ethical considerations, whenever you cite data. For further guidance please refer to our research and publishing ethics guidelines. For an example of how to cite datasets, please refer to the references section below.

Prepare your submission according to our Reference Style Sheet which is available on our Journal website.

Submit Your Contribution

There are a number of key steps you should follow to ensure a smooth and trouble-free submission.

Double-check your manuscript

Before submitting your work, it is your responsibility to check that the manuscript is complete, grammatically correct, and without spelling or typographical errors. A few other important points:

Give the journal aims and scope a final read. Is your manuscript definitely a good fit? If it isn’t, the editor may decline it without peer review.

Does your manuscript comply with our research and publishing ethics guidelines?

Have you cleared any necessary publishing permission?

Have you followed all the formatting requirements laid out in these author guidelines?

Does the manuscript contain any information that might help the reviewer identify you? This could compromise the blind peer-review process. A few tips:

If you need to refer to your own work, use wording such as ‘previous research has demonstrated’ not ‘our previous research has demonstrated.

If you need to refer to your own, currently unpublished work, don’t include this work in the reference list.

Any acknowledgements or author biographies should be uploaded as separate files.

Carry out a final check to ensure that no author names appear anywhere in the manuscript. This includes figures or captions.

You will find a helpful submission checklist on the website.

The Submission Process

Content Submission

Manuscripts are accepted for consideration if neither the article nor any of its content has been published or submitted elsewhere before appearing in the University Journal of Society. Manuscripts can be submitted in MS Word or similar format, which must be readable by MS Office on Windows Operating System. The corresponding author must be identified. An undertaking signed by all the authors, (certifying originality of work and that the article has not been published elsewhere), must accompany the manuscript upon final submission.

All manuscripts should be submitted through our editorial system by the corresponding author.

Don’t forget to add your ORCiD ID during the submission process. It will be embedded in your published article, along with a link to the ORCiD registry allowing others to easily match you with your work. (This will be required after getting ISSN from the competent authority.)

Attention! Don’t have one yet? It only takes a few moments to register for a free ORCiD identifier.

Visit the ScholarOne support centre for further help and guidance.

Submission Declaration

Submission of an article implies that the work described has not been published previously (except in the form of an abstract or as part of a published lecture or academic thesis), that it is not under consideration for publication elsewhere and its publication is approved by all authors and tacitly or explicitly by the responsible authorities where the work was carried out.

What you Can Expect Next

You will receive an automated email from the journal editor, confirming your successful submission. It will provide you with a manuscript number, which will be used in all future correspondence about your submission. If you have any reason to suspect the confirmation email you receive might be fraudulent, please contact our editorial team via email.

Post submission

Review and decision process

The receipt of articles is immediately acknowledged by email. If contributors have not received an acknowledgement and reference number within a week of submission, they are requested to check their spam folders for the mail and write to us at the given email ID on the website for the contributors.

Please note that the acknowledgement is only for confirming receipt of the article and does not imply that any decision regarding acceptance has been made. After submission, authors are requested to refrain from sending revised versions of their articles with minor formatting or style changes.

The Journal effort is taken to complete the early processing of the articles we receive. Given the high volume of articles received daily, it can take up to one month for a final decision on whether an article is accepted for publication. Articles accepted for publication can take up to 4-8 months from the date of acceptance to appear in online print.

The Journal review process is a continuous one and revisions may be requested even at the editing stage. In case revisions are found unsatisfactory, the decision regarding publication is subject to change. Articles with immediate relevance for policy and the current news cycle would be considered for early publication. Please note that these are matters of editorial discretion. The editorial team also reserves the right to make requisite changes to titles, subheadings, abstracts, and acknowledgements.

Each submission is checked by the editor. At this stage, they may choose to decline or unsubmit your manuscript if it doesn’t fit the journal aims and scope or they feel the language/manuscript quality is too low.

If they think it might be suitable for the publication, they will send it to at least two independent referees for double-blind peer review.

Once these reviewers have provided their feedback, the editor may decide to accept your manuscript, request minor or major revisions, or decline your work.

While all journals work to different timescales, the goal is that the editor will inform you of their first decision within 60 days.

During this period, we will send you automated updates on the progress of your manuscript via our submission system, or you can log in to check on the current status of your paper. Each time we contact you, we will quote the manuscript number you were given at the point of submission. If you receive an email that does not match these criteria, it could be fraudulent and we recommend you email it to the editor.

If your Submission is Accepted

Your article will be published with a well-laid copyright policy that outlines how readers can reuse your work. Please our Copyright and Licensing Policy available on the website.

Proofing and Typesetting

Once we have received your completed licence form, the article will pass directly into the production process. We will carry out editorial checks, copyediting, and typesetting and then return proofs to you (if you are the corresponding author) for your review. This is your opportunity to correct any typographical errors, grammatical errors or incorrect author details. We can’t accept requests to rewrite texts at this stage.

EarlyCite Version

When the page proofs are finalised, the fully typeset and proofed version of the record is published online. This is referred to as the EarlyCite version. While an EarlyCite article has yet to be assigned to a volume or issue, it does have a Digital Object Identifier (DOI) and is fully citable. It will be compiled into an issue according to the journal’s issue schedule, with papers being added by chronological date of publication. (Please note the DOI Number will be available only after getting the ISSN by the competent authority.)

How to Share Your Paper

Please visit the copyright section to find out how you can reuse and share your work.

To find tips on increasing the visibility of your published paper read about how to promote your work. This section will be visible soon on the Journal’s website. Please keep visit.

Correcting Inaccuracies in your Published Contribution

Sometimes errors are made during the research, writing and publishing processes. When these issues arise, we have the option of withdrawing the paper or introducing a correction notice.

Find out more about our article withdrawal and correction policies.

Need to make a change to the author list? See our frequently asked questions (FAQs) and the related policy.

Dear contributors, the Journal welcomes original contributions that have not been submitted, published, or accepted for publication elsewhere.

Contributors must specify the same in the article submission email.

Contributors are urged to follow The Journal’s “Writing Guidelines for Contributors” and “General Guidelines and Style Sheet for Contributors” which is available on the Journal’s website.

Contributors are cautioned against plagiarism and excessive self-referencing. Figures, graphs and tables must be used sparingly to avoid repetition of content. All supplementary files such as figures, tables, maps, etc, must be provided in MS Office (Word/ Excel) or other editable formats, wherever possible.

The Journal editorial team reserves the right to slot an article in a specific section, as deemed fit.

Revised Articles

All revised articles undergo a review process to ensure that the article has been revised satisfactorily. An “Action Taken” Report responding point-wise to the suggestions made by the reviewer must be sent with the revised article. Without this report, the revised article will not be considered. All revisions must be done in Track Changes mode. The reviewer must be acknowledged in the revised version of the article. Revised articles sent back after more than one month will be declined.

Categories for Submission

Article classification

During the submission please specify/ select a type for your paper. The options are listed below. If you don’t see an exact match, please choose the best fit:

Letters

Word limit: 500–800

Readers are encouraged to comment on current affairs and/or respond to published articles in the Journal. Letters must contain the author’s full name, Email, Phone Number and full postal address, the all rules apply just like any submission.

Commentary

Word Limit: 2,000–3,000

Short, analytical articles on topical and contemporary, social, economic and political developments will be considered for this section.

Book Reviews

Word limit: 1,500–2,000

The Journal commissions book reviews. However, on occasion, unsolicited reviews may be considered for publication.

Insight

Word limit: 4,000–5,000

Innovative and focused analyses of social, economic, and political phenomena would be considered for this section.

Perspectives / Viewpoint

Word limit: 4,000–5,000

Articles presenting unique viewpoints and standpoints on existing scholarship and contemporary phenomena are welcome for this section.

Special Articles

Word limit: 7,000 – 9,000

Original, unpublished research papers in any of the humanities and social sciences are welcome. All figures and tables must be prepared in MS Office (Word/ Excel) and not in .jpeg or other non-editable formats.

Notes

Word limit: 4,000–5,000

Short, original articles covering preliminary research in any of the humanities and social sciences would be considered for this section.

Discussion

Word limit 1,500–2,000

In order to foster debate and discussion, responses to articles published in the Journal are encouraged.

Postscript

Word limit: 800–1,200

Short accounts or reflections on different aspects of culture (travel, literature, dance, music and film) will be considered under this section

Research Paper

Word limit: 7000 to 9000 words

Original, unpublished research papers in any of the humanities and social sciences are welcome. All figures and tables must be prepared in MS Office (Word/ Excel) and not in .jpeg or other non-editable formats.

Research Notes

Word limit: Up to 5000 words

About research, you or someone is caring on or it has concluded.

Literature Review

Word limit: Up to 5000 words

This is different from the book review. This is the review of the available literature on any specific topic. This must have a research value and valuable finding. This must not be merely who has said what on the particular topic in the bibliographic format. However, it can be a literature survey for particle context. The main purpose of the paper is to annotate and/or critique the literature in a particular field. It could be a selective bibliography providing advice on information sources, or the paper may aim to cover the main contributors to the development of a topic and explore their different views.

Case Study

Word limit: Up to 5000 words

This must have a scholarly value of the particular case in which you are interested. Sometimes the case studies have involved ethical issues, which must be addressed during the preparation of the paper by the contributors.

Technical paper

Word limit: Up to 3000 words

Describes and evaluates technical products, processes or services.

Conceptual paper

Word limit: Up to 6000 words

Focuses on developing hypotheses and is usually discursive. Covers philosophical discussions and comparative studies of other authors’ work and thinking.

General review

Word limit: Up to 7000 words

Provides an overview or historical examination of some concept, technique or phenomenon. Papers are likely to be more descriptive or instructional (‘how to’ papers) than discursive.

Engage

Contributions to this section may be in the form of articles (2,500–3,000 words), photo essays, podcasts and videos on topical social, cultural, economic and political developments. For more details, visit the engage section of the Journal’s website. (This concept has been adopted from the Economic and Political Weekly (EPW) and this is coming soon).

Structure: Checklist for Article Preparation and Submission

The authors/ contributors of the paper should address the following guidelines before submitting their article to the journal:

# Manuscript should be submitted in MS-Word or Compatible format

# Length of the paper: Minimum of 3000 and maximum of 9000 words to be accompanied by endnotes if any, and the actual works cited list/ reference list. However, this is not the limitation, if the article is more than 9000 words longer then it will be also considered in an extraordinary case.

# APA documentation format (citation manual) is accepted for Social Science subject related articles and MLA documentation format (citation manual) is accepted for Humanities subject related articles.

# Main title of the paper should be full and should follow: Font name “Times New Roman”, font size “14 points”, and font style “Bold”.

# Main body of the paper should follow: Font name “Times New Roman, font size “12 points”, font style “Regular”, Align “Justify”, and line spacing “1.15 lines”.

# The submitted paper is to be accompanied by an abstract between 150 to 250 words.

# Article must have 6 to 9 keywords.

# The article should clearly mention the name of the author(s), designation and institutional affiliation, email, mobile number, along with the full postal address including pin code. All are necessary for all authors if the contribution has been made by more than one contributor.

# Book reviews are to contain the full name of author/ editor, and book title, place of publication, year, number of pages and price.

# The author should submit a signed declaration that “submitted article is an original research work and has not been published anywhere else/ or sent for publication anywhere”.

# The article in Hindi or other than English languages may be accompanied by a 300 words summary in English. But we are not forcing to write it in English, this is only for indexing purposes because most of the indexing institutions are only indexing the English abstract. This is their limitations of the language, not yours. This is optional but if you provide this then it will be easy to include in the different abstract indexing services and databases.

# If you submitting your work other than English language or Other than the Roman Script then please submit it in UNICODE only.

Important Information for Submission

It is believed that authors undertake the following precautions before submitting the manuscript as it is already stated:

# The manuscript should be free from copyright infringement.

# The manuscript submitted by the author should have the consent of all the co-authors, if any, in the group. In some cases, students/ researchers do not take prior permission from their supervisors/ guides and Professors before sending/ submitting their manuscripts to the journal.

# The manuscript submitted for the journal should not be published either partially or completely in any form, in any other journal.

# Manuscript should not be submitted simultaneously to any other journal at the time of submission to the journal.

# The thoughts, contents and opinions expressed in the journal are those of the authors/contributors, and, do not necessarily reflect the views of the members of the Editorial Board or the Publisher or the Institution.

# Articles in the journal do not necessarily reflect the views/opinions of neither the publisher nor the university. No part of any article published in this journal may be reproduced in print or electronic form without the permission of the publisher.

# The journal has the full right to accept or reject a paper or manuscript for consideration of publication. The decision taken by the Editorial Board of the journal is final in all respects, and no further communication/ clarification/ solicitation from authors is expected and will not be entertained.

# In cases, where the journal facilitates provisioning of information on the status of manuscripts, delays (if any) in the review/ refereeing or publication of manuscripts, the journal is not obliged to reply or communicate to the authors on these subject matters.

# The journal is not liable for any loss or consequences that might occur owing to the use of the information or subject matter embodied in the journal.

General Paper Structure

Writing Structure Check List (However this is not a hard rule)

Article Length

The article can be 3000 to 9000 words, but this is not a hard limitation for fundamental contributions.

Heading

Clarity reflects your paper. Do not use any non-standard short form of the word like- it’s, doesn’t etc.

Name and affiliation of the author

Abstract

It should be about 150 to 250 words depends on the type and need for the work.

Keywords

At the end of the abstract, all submissions must have 6 to 9 keywords

Introduction

The introduction should state the purpose and summarize the research work.

Body Text

Purpose

Research design, methodology, and approach

Findings

Originality and value (optional)

Result and Discussion (optional)

Practical Implication (optional)

Policy Implication (optional)

Social Implication (optional)

Expected area of use of the research

Conclusion

Acknowledgements if any

Endnote if any

Reference

Submission of Articles

Articles are to be submitted through email to the Journal’s email. Articles for publication in the Journal should be submitted on any business day and they will be considered for publishing in the next issue or inappropriate issue. This will be informed well in advance via email.

Note:

The Digital Object Identifier (DOI) or the similar identification will be adopted after acceptance of the International Standard Serial Number (ISSN).

A similar suitable number will be also adopted for the author indexing once ISSN is approved, like ORCid, for all authors.

Document ID: UJS/2008/GeneralGuidelinesAndEthics

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